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Planning Your Next Covid Safe Event with Confidence
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It’s a nervous but exciting time for the events industry, with once-in-a-generation opportunities emerging as we slowly reopen after a somewhat “trying” year (queue sarcasm). Our industry has been tested, with businesses forced to adapt and pivot in order to survive. These opportunities though, as tantalising as they are, are tempered with varying levels of covid-related anxieties. Snap closures notwithstanding, planning events in a post-covid world is a daunting task, with each state having different guidelines and requirements, not to mention goal posts moving from week to week. Fortunately, there are some common requirements our industry is perfectly positioned to action. At AAC, we’re primed and ready to help you check off those items on your Covid Safe Checklist and support you in planning your next Covid Safe event with confidence!
Monitoring Capacity and Controlling your Crowd
Controlling guest numbers, knowing where they are and monitoring their movements is essential in ensuring a safe environment, and will likely be an important item on your checklist. An effective tool can be a robust and touch free registration system with RFID wristbands. This allows you to capture guest arrivals and departures, provide access to designated areas (i.e. VIP tents, dancefloors, green rooms etc.) and monitor traffic flow throughout your event. This RFID functionality can be easily expanded further to facilitate a completely cashless event, providing an extra layer of safety for your guests and more robust covid-safe program!
AAC RFID Solutions
AAC Custom Wristbands
The added security that comes with using a wristband solution provides peace of mind when making sure only those guests who have been screened can enter your event, or restrict, revoke or deny access as necessary, with real time data shared across your operational team as specified, significantly reducing access fraud.
Banners and other signage options can be used to provide guided information to direct your guests to specific locations, direct traffic flow and advise event-relevant covid-safe information.
Customisable Pull up Banner
Customisable Corflute Poster
knowing your visitors/Guests
A fundamental component of any covid-safe plan, regardless of which state you are holding your event, is to understand your guests. Words like “Are the names and contact details of all attendees being captured so they can be contacted post-event if required?” are the cornerstone of all checklists. AAC can help you ticket and register your visitors not only in compliance with covid-safe requirements, but adhering to privacy regulations also. You can also use this tool to ask specific questions (i.e. Have you travelled to x, y or z lately) for an extra layer of safety!
Physical Distancing
It’s up to the business owners and/or event managers to ensure their guests have adequate room to socially distance themselves at events. Most Covid safe checklists require a functional system in place to monitor and adhere to allowed capacity numbers. This often will require moving guests around, removing potential bottlenecks and overcrowding, and likely, sectioning guests off into predetermined areas.
Signage, such as floor decals and crowd barriers are a great tool to help control crowd traffic and prevent overcrowding, especially at locations where queuing can occur (e.g kiosks, food vendors, entrances and exits). Signs positioned at entry points and around areas of the event can inform guests on where to go, and keep them in the right location. A-frame signs and corflute posters get your guest’s attention quickly and can easily be moved around, when required.
Customisable A-Frame Sign
Customisable Floor Decal
Finally, using location specific signage such as table tents, banners and crowd barriers can help you designate and control capacity in areas where people tend to gather (e.g. food courts/Entry and Exists).
cleaning, hygiene and environment management
It’s highly likely your Covid safe plan checklist will require a comprehensive cleaning and hygiene commitment, including ensuring all areas with guest contact have been disinfected. Signage can be used to help guests identify locations of hand sanitizer stations, remind them to practice proper hygiene and throw away rubbish. Table tents that highlight whether or not an eating area has been sanitized are helpful in alleviating any concerns for your guests.
Customisable Table Tent
helpful resources
Below is a list of helpful resources that contain information on creating your Covid Safe Plan:
State based Resources
Industry based Resources
While AAC can’t help you write your Covid safe plan, we can help you execute it with confidence. From RFID technology solutions to eye-catching signage, our helpful customer service team members can work with you through your Covid safe checklists and get you the products you need to plan your event. For more information, contact AAC on #1300 797 478 or visit our website www.aac.com.au.
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